A. Overview and Ownership
Northern Capital Retirement Services, Inc. (herein referred to as “NCRS”) offers comprehensive
retirement plan services to employers, retirement plan sponsors, trustees and participants. NCRS
specializes in a full range of retirement plan options including 401(k), 403(b), Defined Benefit (e.g., Cash
Balance), SIMPLE IRA plans, and SEP retirement plans, working with their corresponding third-party
administrators, recordkeepers, custodians and platforms.
Although founded in 2012, NCRS has been providing advisory services through its predecessor firm and
current affiliate Northern Capital Management, Inc. since 1992. In 2012, NCRS was formed to focus
separately and solely on retirement plans. James K. Wilson is the founder and principal owner of both
firms.
B. Types of Advisory Services
All clients (also referred to as “plan sponsor”) can receive consultation and assistance with determining
the plan type that will best fit their needs (e.g., 401(k), SIMPLE IRA Plan). This is more common for start-
up plans but can also be conducted for plans that are already established as well. In making a
recommendation on the plan type, NCRS will take into consideration the client’s goals and the level of
benefit they wish to provide to their plan participants (e.g., whether to provide an employer match or
not). This process includes assistance with selecting the trust company or qualified custodian that will
hold the plan assets. NCRS can also evaluate and make recommendations to assist the plan sponsor
with the selection of other third parties such as record keepers, third party administrators (TPA), and
other professionals. NCRS ultimately services the client as the Investment Advisor to the plan and works
closely with other third parties in administering the plan.
Specific services each plan will receive are detailed in the client’s Financial Advisory Agreement (FAA). In
general, services are provided based on the plan type and are described in greater detail below.
Services provided to 401(k) and 403(b) plans:
The 401(k) and 403(b) plans NCRS services most commonly utilize a “menu of investment options” (also
referred to as the Designated Investment Alternatives and Qualified Default Investment Alternatives).
Participants allocate their plan assets within the menu of investment options.
NCRS will work in collaboration with the plan sponsor to develop a written Investment Policy Statement
(IPS). The IPS details the criteria used for selecting and monitoring the menu of investment options to
be used by participants within the plan. The IPS is reviewed and maintained on an ongoing basis to
ensure compliance with stated objectives.
To manage the menu of investment options, NCRS serves as an ERISA 3(38) Investment Manager. This
means that our firm is granted discretionary authority to select asset classes, and investment options,
according to the terms of the IPS. NCRS conducts ongoing due diligence on the menu of investment
options and will make changes as we deem appropriate.
To assist the plan sponsor with their fiduciary obligations to the plan, NCRS will prepare an Annual Report
and offer to present the information to the plan sponsor. Plan review meetings are offered annually and
more frequently, upon request. General topics outlined in the report include:
• Identification of plan fiduciaries and covered service providers
along with their roles and
responsibilities.
• Review the Investment Policy Statement and plan investments.
• Overall plan fees and expenses as compared to benchmarks.
• Review participant education and communication strategies to ensure participants are properly
informed about the plan, its features, and the menu of investment options available to them.
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NCRS also offers a host of services to the participants of the plan. These services include:
• Enrollment materials such as orientation booklets and forms.
• Educational support focused on plan features, investment options, plan mechanics, and
distribution options.
• Investment advice and assistance with allocating within the menu of investment options.
• Unlimited access by phone or email to the NCRS team.
• Education and news articles posted to our website, distributed by email and/or via social media
channels.
Services provided to SIMPLE IRA and SEP IRA plans:
All assets within a SIMPLE IRA or a SEP IRA plan are held in IRA accounts that belong to the participants.
As a result, NCRS does not manage the assets held in these accounts. Instead, our role is to assist the
plan sponsor by assisting in the setup of new plans and providing education to participants of the plan,
commonly on an annual basis. These services include:
• Enrollment materials such as orientation booklets and forms.
• Educational support focused on plan features, plan mechanics, and distribution options.
The plan sponsor and participants can contact our firm at any time for consultation about the plan.
Services provided to Defined Benefit plans (e.g., Cash Balance plans):
Defined Benefit plans are managed according to an Investment Objective model that is selected based
on plan information to include participant demographics and plan goals. All plan assets are “pooled”
together and held in a single trust account on behalf of all participants. The plan sponsor is required to
make sure actuarially determined contributions to the plan on behalf of participants occur and are
invested in such a way to match actuarially determined "benefits" owed to participants in retirement.
NCRS will work in collaboration with the plan sponsor to develop a written Investment Policy Statement
(IPS). The IPS is used to establish an investment strategy that reflects the plan’s investment objectives
for management of the plan. The IPS is reviewed and maintained on an ongoing basis to ensure
compliance with stated objectives.
NCRS will then discretionarily manage the plan assets consistent with the selected Investment Objective.
See Item 16 – Investment Discretion for more information on this process.
C. Tailoring of Advisory Services and Investment Solutions
Advice and services are tailored to each client’s needs and based on the type of plan. If a client wishes
to impose restrictions on investing in certain securities or types of securities, this will be documented in
the Investment Policy Statement.
D. Wrap Fee Programs
NCRS does not participate in wrap fee programs.
E. Assets Under Management
Total assets under management as of December 31, 2023:
Discretionary Assets: $231,970,685
Non-Discretionary Assets: $ 0
Total Assets: $231,970,685
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