A. Deane Retirement Strategies, Inc. (“we” or “Deane Retirement”) is a Louisiana corporation
formed on March 3, 1993. Deane Retirement became registered as an Investment Adviser
Firm in August 2007. Deane Retirement is principally owned by Keith L. Deane, Chief
Compliance Officer and Managing Director and Todd C. Tillery, Managing Director,
Secretary, and Treasurer
B. As discussed below, Deane Retirement offers to its clients (generally: individuals, high net
worth individuals, trusts, estates, pension and profit sharing plans, etc.) discretionary
investment advisory services and, to the extent specifically requested by a client, financial
planning, retirement planning and/or related consulting services.
INVESTMENT ADVISORY SERVICES
The client can determine to engage Deane Retirement to provide discretionary investment
advisory services on a fee basis. Before engaging Deane Retirement to provide investment
advisory services, clients are required to enter into an Investment Advisory Agreement with
Deane Retirement setting forth the terms and conditions of the engagement (including
termination), describing the scope of the services to be provided, and the fee that is due
from the client. To commence the investment advisory process, Deane Retirement will
ascertain each client’s investment objective(s) and then allocate the client’s assets
consistent with the Deane Retirement’s balance portfolio strategies. Once allocated, Deane
Retirement provides ongoing supervision of the account(s).
Both Individual Clients and Company Sponsored Retirement Plans may choose to engage
Deane Retirement to provide discretionary investment advisory services on an annual fee
basis, based upon a percentage (%) of the market value of the entire assets placed under
Deane Retirement’s management. This advisory service is designed for clients whose
assets to be managed by Deane Retirement are generally $1,000,000 and above. Assets
managed below $1,000,000 are subject to a minimum quarterly fee, which results in a
higher percentage than the fees quoted in the fee schedule provided in Item 5 below.
Deane Retirement’s annual investment advisory fee compensates for investment advisory
services, and, to the extent specifically requested by the client, may include financial and
retirement planning and/or consulting services. See Financial Planning and Consulting
Services below. If financial and retirement planning services are included as part of the
advisory engagement, but the client requires extraordinary planning and/or consultation
services (to be determined in the sole discretion of Deane Retirement), Deane Retirement
may determine to charge for such additional services, the dollar amount of which will be
set forth in a separate written notice to the client.
Deane Retirement manages client accounts, on a discretionary basis, guided by a balanced
management style portfolio. The description of the Balanced Management Style is as
follows:
Balanced Management Style Profile
Philosophy on Investing
We use stocks, bonds, and cash holdings as the building blocks for our Balanced Style
portfolio. Our goal is to combine these three asset classes to produce high, but sustainable,
portfolio growth while minimizing portfolio volatility. The segment of the portfolio that is
dedicated to each asset class is determined after a review of the current opportunities and
risks in the investment markets. The final result is a diversified portfolio of approximately
35-45 positions consisting of stocks, bonds, and cash that work together, not as separately
managed, uncoordinated silos. During periods of abnormal market distress, we may also
employ specific strategies using non-leveraged, Inverse Stock and/or Bond exchange
traded funds (“ETFs”), up to an approximate 10% maximum share of the portfolio, to
cushion portfolio declines. The normal turnover target for the portfolio is 50% per year.
However, turnover may exceed this target at times if market conditions dictate a need to
limit risk or present unusual opportunities to enhance potential gains. Please Note: Higher
account turnover could adversely impact after-tax gains in a non-qualified account.
Inverse/Enhanced Market Strategies. Deane Retirement may use exchange traded funds
that are designed to perform in either an: (1) inverse relationship to certain market indices
(at a rate of 1 or more times the inverse [opposite] result of the corresponding index) as an
investment strategy and/or for the purpose of hedging against downside market risk; and
(2) enhanced relationship to certain market indices (at a rate of 1 or more times the actual
result of the corresponding index) as an investment strategy and/or for the purpose of
increasing gains in an advancing market. There can be no assurance that any such strategy
will prove profitable or successful. To the contrary, such funds and/or strategy(ies) can
suffer substantial losses. In light of these enhanced risks/rewards, a client may direct
Deane Retirement, in writing, not to employ any or all such strategies for their accounts.
Portfolio Stock Allocation
Our starting point for building the portfolio is always the stock allocation because stocks
usually provide the greatest return opportunities while contributing the most to portfolio
risk. Typically, approximately 60% of the portfolio is allocated to U.S. stocks of all sizes
across a wide range of industries.
International stocks from other developed markets around the world can be included in the
allocation, to further increase diversification and opportunity. We prefer to include stocks
that pay a dividend, but we sometimes include non-dividend paying stocks when the return
potential is attractive. We believe that the best investments are in companies that possess
sustainable competitive advantages, avoid excessive indebtedness, and employ a
shareholder friendly management team that is committed to increasing the value of the
company. We strive to purchase stocks at significant discounts to their intrinsic values or
when our measures of market demand for stocks are favorable. We will also hold market
sector based ETFs if deemed appropriate. Market index ETFs will be used to fill the foreign
allocation in the portfolio.
Portfolio Bond Allocation
Bonds are included to reduce portfolio risk and volatility while providing a source of return
that is more stable and predictable than the return from stocks. Bonds are typically allocated
to approximately 35% of the portfolio. The core of the allocation consists of U.S. Treasury
bonds bought individually or via ETFs. This core serves as the portfolio risk reducer. To
enhance returns, we may also include investment grade mortgages, corporate bonds, and
preferred stocks, if we believe they are attractive in the current market environment. Any
of these may be bought individually or through ETFs, as appropriate. In some
circumstances, the portfolio may also purchase high yield bond and dollar index ETFs.
Portfolio Cash Allocation
The portfolio will typically (but not necessarily) hold a 5% cash allocation for liquidity and
transactional purposes. A client’s cash allocation will be included for advisory fee billing
purposes.
Index ETFs: Individual client accounts valued at less than $100,000, are managed
consistently with the above descriptions, but investments are limited to index ETFs. No
individual stocks or individual bonds are utilized in these accounts.
FINANCIAL PLANNING AND CONSULTING SERVICES
To the extent specifically requested by a client, Deane Retirement may provide financial
and retirement planning and/or consulting services (including investment and non-
investment related matters) as part of the advisory engagement.
401(k) DISCRETIONARY INVESTMENT ADVISORY SERVICES FOR
INDIVIDUALS
The individual client with an employer retirement plan account can determine to engage
Deane Retirement to provide discretionary investment advisory services with regard to the
investments in the client’s Plan Account, pursuant to the terms and conditions of an
executed Planning and Investment Advisory Agreement for individual clients. Deane
Retirement’s investment advisory fees are separate from any other fees attributed to
investments in the client’s 401(k) plan account and/or charges levied by the plan’s
custodian or third party administrator.
Individual Discretionary 401(k) Services
The client can engage Deane Retirement to manage the assets in the client’s 401(k) plan,
guided by the Balanced Management Style referred to above. Deane Retirement’s
discretionary management of the client’s 401(k) account is available only with web-access
to the client’s plan and does not include the ability to change beneficiaries or issue 3rd party
payments from the client’s 401(k) account. Deane Retirement will be responsible for
determining and making the 401(k) account transactions. However, if a brokerage window
account is not available to the client, Deane Retirement will be forced to limit the clients’
investment selections to the index funds available on the client’s 401(k) plan’s fund menu,
and Deane Retirement will be unable to provide the client with 401(k) quarterly or annual
performance reports. Deane Retirement will manage individual client accounts without a
brokerage window meeting the conditions of this paragraph on a discretionary basis. Deane
Retirement will not receive any communications from the plan sponsor or custodian, and
it shall remain the client’s exclusive obligation to notify Deane Retirement of any changes
in investment alternatives, restrictions, etc. pertaining to the retirement account. Unless
expressly indicated by the Deane Retirement to the contrary, in writing, the client’s 401(k)
plan assets shall be included as assets under management for purposes of Deane Retirement
calculating its advisory fee.
401(K) PLAN “COLLECTIVELY MANAGED ACCOUNT” PROGRAM FOR
COMPANY PLANS
A 401(k) plan sponsor, in its capacity as a plan fiduciary, may engage Deane Retirement
directly to manage the plan accounts of all participants, guided by their Balanced
Management Style. Deane Retirement will manage the plan accounts on a discretionary
basis as an investment manager under ERISA in a “Collectively Managed Account”
established by the plan for the benefit of all participants. Plan participants do not direct
the investment of their plan account, in this instance. In some cases, however, if the plan
sponsor has determined, in its sole discretion, to offer the availability of self-directed
brokerage accounts as an investment option, plan participants may elect to direct the
investment of some or all of their plan account through a self-directed brokerage account
rather than have their plan account managed by Deane Retirement in the “Collectively
Managed Account”. The Collectively Managed Account Program is governed by the terms
and conditions of an executed Retirement Plan Investment Advisory Agreement between
Deane Retirement and the plan sponsor.
Deane Retirement may also offer non-advisory, non-fiduciary services to the plan and its
participants through the Collectively Managed Account Program, such as education and
training for select employees of the plan sponsor, and general financial and investment
education for plan participants.
Deane Retirement may assist with the conversion of the plan to a platform served by a
Third Party Administrator (“TPA”) who has been pre-approved by Deane Retirement, or
will work with a plan’s existing TPA, subject to acceptance by Deane Retirement in its
sole discretion. The plan is responsible for the final selection of any TPA working on
behalf of the plan.
MISCELLANEOUS
Fiduciary Acknowledgment. Deane Retirement represents that it and its
representatives
are fiduciaries, including as defined under ERISA, with respect to any investment advice
provided by Deane Retirement or its representatives.
Limitations of Non-Investment Consulting/Implementation Services. If specifically
requested by the client, Deane Retirement may provide consulting services regarding non-
investment related matters, such as retirement planning, estate planning, tax planning,
insurance, etc. Deane Retirement will generally provide such consulting services inclusive
of its advisory fee set forth at Item 5 below (exceptions could occur based upon assets
under management, extraordinary matters, special projects, stand-alone planning
engagements, etc. for which Firm may charge a separate or additional fee). Please Note.
Deane Retirement believes that it is important for the client to address financial planning
issues on an ongoing basis. Deane Retirement’s advisory fee, as set forth at Item 5 below,
will remain the same regardless of whether or not the client determines to address financial
planning issues with Deane Retirement. Neither Deane Retirement, nor any of its
representatives serves as an accountant, and no portion of Deane Retirement’s services
should be construed as accounting, legal or insurance brokerage services. Accordingly, we
do not prepare estate planning documents or tax returns. Unless specifically agreed in
writing, neither Deane Retirement or its representatives are responsible to implement any
financial plans or financial planning advice; provide ongoing financial planning services;
or monitor any financial plans or financial planning advice. The client is solely responsible
to revisit the financial plan or financial planning advice with Deane Retirement, if desired.
The client retains absolute discretion over all financial planning and related implementation
decisions and is free to accept or reject any recommendation from Deane Retirement. To
the extent requested by a client, Deane Retirement may recommend the services of other
professionals for certain non-investment implementation purposes (i.e. attorneys,
accountants, licensed insurance agents, company retirement plan third party administrators,
etc.). The client is under no obligation to engage the services of any recommended
professional. If the client engages any recommended professional, and a dispute arises
related to the engagement, the client should seek recourse exclusively from and against the
engaged professional. The preceding sentence shall not limit or waive any applicable rights
under federal or state law, including securities laws and fiduciary obligations that cannot
be limited or waived. It remains the client’s responsibility to promptly notify Deane
Retirement if there is ever any change in their financial situation or investment objectives
for the purpose of reviewing, evaluating, or revising Deane Retirement’s previous
recommendations and/or services.
Investment Performance. The client must be willing to accept that past performance
does not guarantee future results and understand that the future performance of any specific
investment or investment strategy (including the investments and/or investment strategies
purchased and/or undertaken by Deane Retirement) may not: (1) achieve their intended
objective; (2) be profitable; or (3) equal historical performance level(s).
Retirement Plan Rollovers – No Obligation / Conflict of Interest. A client or
prospective client leaving an employer typically has four options regarding an existing
retirement plan (and may engage in a combination of these options): (i) leave the money in
the former employer’s plan, if permitted, (ii) roll over the assets to the new employer’s
plan, if one is available and rollovers are permitted, (iii) roll over to an Individual
Retirement Account (“IRA”), or (iv) cash out the account value (which could, depending
upon the client’s age, result in adverse tax consequences). If Deane Retirement
recommends that a client roll over their retirement plan assets into an account to be
managed by Deane Retirement, such a recommendation creates a conflict of interest if
Deane Retirement will earn a new (or increase its current) advisory fee as a result of the
rollover. If Deane Retirement provides a recommendation as to whether a client should
engage in a rollover or not (whether it is from an employer’s plan or an existing IRA),
Deane Retirement is acting as a fiduciary within the meaning of Title I of the Employee
Retirement Income Security Act and/or the Internal Revenue Code, as applicable, which
are laws governing retirement accounts. No client is under any obligation to roll over
retirement plan assets to an account managed by Deane Retirement. Deane
Retirement’s Chief Compliance Officer, Keith Deane, remains available to address
any questions that a client or prospective client may have regarding the conflict of
interest presented by such a rollover recommendation.
Portfolio Trading Activity or Inactivity. Deane Retirement has a fiduciary duty to
provide services consistent with the client’s best interest. As part of its investment advisory
services, Deane Retirement will review client portfolios on an ongoing basis to determine
if any changes are necessary based upon various factors, including, but not limited to
investment performance and/or a change in the client’s investment objectives. Based upon
these factors, there may be extended periods of time when Deane Retirement determines
that upon review trades within a client’s portfolio are not prudent. Clients nonetheless
remain subject to the fees described in Item 5 during periods of account of inactivity.
Cash Positions. Deane Retirement continues to treat cash as an asset class. As such, unless
determined to the contrary by Deane Retirement, all cash positions (money markets, etc.)
shall continue to be included as part of assets under management for purposes of
calculating Deane Retirement’s advisory fee. At any specific point in time, depending upon
perceived or anticipated market conditions/events (there being no guarantee that such
anticipated market conditions/events will occur), Deane Retirement may maintain cash
positions for defensive purposes. In addition, while assets are maintained in cash, such
amounts could miss market advances. Depending upon current yields, at any point in time,
Deane Retirement’s advisory fee could exceed the interest paid by the client’s money
market fund. ANY QUESTIONS: Deane Retirement’s Chief Compliance Officer,
Keith Deane, remains available to address any questions that a client or prospective
may have regarding the above fee billing practice.
Trade Error Policy. Deane Retirement will reimburse accounts for losses resulting from
Deane Retirement’s trade errors but will not credit accounts for such errors resulting in
market gains. The gains and losses are reconciled within Deane Retirement’s custodian
firm account and Deane Retirement retains the net gains and losses.
Cybersecurity Risk. The information technology systems and networks that Deane
Retirement and its third-party service providers use to provide services to Deane
Retirement’s clients employ various controls, which are designed to prevent cybersecurity
incidents stemming from intentional or unintentional actions that could cause significant
interruptions in Deane Retirement’s operations and result in the unauthorized acquisition
or use of clients’ confidential or non-public personal information. Clients and Deane
Retirement are nonetheless subject to the risk of cybersecurity incidents that could
ultimately cause them to incur losses, including for example: financial losses, cost and
reputational damage to respond to regulatory obligations, other costs associated with
corrective measures, and loss from damage or interruption to systems. Although Deane
Retirement has established its systems to reduce the risk of cybersecurity incidents from
coming to fruition, there is no guarantee that these efforts will always be successful,
especially considering that Deane Retirement does not directly control the cybersecurity
measures and policies employed by third-party service providers. Clients could incur
similar adverse consequences resulting from cybersecurity incidents that more directly
affect issuers of securities in which those clients invest, broker-dealers, qualified
custodians, governmental and other regulatory authorities, exchange and other financial
market operators, or other financial institutions.
Reporting Services. Deane Retirement, through Black Diamond, can also provide account
reporting services, which can incorporate client investment assets that are not part of the
assets that Deane Retirement manages (the “Excluded Assets”). Unless agreed to
otherwise, the client and their other advisors that maintain trading authority, and not
Deane Retirement, shall be exclusively responsible for the investment performance of
the Excluded Assets. Unless also agreed to otherwise, Deane Retirement does not provide
investment management, monitoring or implementation services for the Excluded Assets.
If Deane Retirement is asked to make a recommendation as to any Excluded Assets, the
client is under absolutely no obligation to accept the recommendation, and Deane
Retirement shall not be responsible for any implementation error (timing, trading, etc.)
relative to the Excluded Assets. The client can engage Deane Retirement to provide
investment management services for the Excluded Assets pursuant to the terms and
conditions of the Investment Advisory Agreement between Deane Retirement and the
client.
Other Assets. To the extent that Deane Retirement provides advisory monitoring or review
services for client investment assets for which Deane Retirement does not maintain
custodian access or trading authority (including initial and ongoing consideration of such
assets as part of the client’s asset allocation), Deane Retirement may determine to include
such assets in its advisory fee calculation per Item 5 below.
Disclosure Brochure. A copy of Deane Retirement’s written disclosure statement as set
forth on Part 2 of Form ADV and Form CRS (Client Relationship Summary) will be
provided to each client before, or contemporaneously with, the execution of the applicable
form of agreement for either an individual(s) or a plan.
Client Obligations. In performing its services, Deane Retirement will not be required to
verify any information received from the client or from the client’s other professionals and
is expressly authorized to rely thereon. Clients are responsible to promptly notify Deane
Retirement if there is ever any change in their financial situation or investment objectives
for the purpose of reviewing, evaluating, or revising Deane Retirement’s previous
recommendations and/or services.
C. Deane Retirement provides investment advisory services specifically tailored to the needs
of each client. Before providing investment advisory services, an investment adviser
representative will ascertain each client’s investment objective(s). Thereafter, Deane
Retirement will allocate and/or recommend that the client allocate investment assets
consistent with the designated investment objective(s). An individual client may impose
reasonable restrictions, in writing at any time, bearing on Deane Retirement’s services.
Plan clients in the Collectively Managed Account program will determine, as a fiduciary
of the plan, that the Balanced Management Style is appropriate for the long term investment
needs of the plan and its participants.
D. Deane Retirement does not provide investment advisory services on a wrap fee basis.
E. As of December 31, 2022, Deane Retirement had $188,627,498 in client assets under
management on a discretionary basis.