Item 5 Additional Compensation .............................................................................. 23
Item 6 Supervision ................................................................................................... 23
Firm Description
Double Bay Management & Planning was founded in 1998.
Double Bay Management & Planning provides personalized confidential
financial planning and investment management to individuals, pension and
profit sharing plans, trusts, estates, charitable organizations and small
businesses. Advice is provided through consultation with the client and may
include: determination of financial objectives, identification of financial
problems, cash flow management, insurance review, investment
management, education funding, retirement planning, and estate planning.
Double Bay Management & Planning is strictly a fee-only financial planning
and investment management firm. The firm does not sell annuities,
insurance, stocks, bonds, mutual funds, limited partnerships, or other
commissioned products.
Investment advice is an integral part of financial planning. In addition, Double
Bay Management & Planning advises clients regarding cash flow, college
planning, retirement planning, and estate planning.
Double Bay Management & Planning may place trades for clients under a
limited power of attorney. While we may have authorization to place trades
under a limited power of attorney, certain critical account functions are still
only available to the account holder, such as cash withdrawals, a change of
beneficiary or other major account actions.
Other professionals (e.g., lawyers, accountants, insurance agents, etc.) are
engaged directly by the client on an as-needed basis. Conflicts of interest will
be disclosed to the client in the unlikely event they should occur.
The initial meeting, which may be by telephone, is free of charge and is
considered an exploratory interview to determine the extent to which financial
planning and investment management may be beneficial to the client.
Principal Owners
Keir Oxley, Sole Proprietor, is the firm's principal owner.
Types of Advisory Services
Double Bay Management & Planning provides
• Financial planning services
• Portfolio management for individuals
• Pension consulting services
• Selection of other advisers (including private fund managers)
On more than an occasional basis, Double Bay Management & Planning
furnishes advice to clients on matters not involving securities, such as
financial planning matters, and trust services that often include estate
planning.
Financial Planning
A financial plan is designed to help the client with all aspects of financial
planning without ongoing investment management after the financial plan is
completed.
Financial Planning recommendations are not limited to any specific product or
service offered by a broker-dealer or insurance company. The financial plan
may include, but is not limited to: a net worth statement; a cash flow
statement; a review of investment accounts, including reviewing asset
allocation and providing repositioning recommendations; a review of
retirement accounts and plans including recommendations; a review of
insurance policies and recommendations for changes, if necessary; one or
more retirement scenarios; estate planning review and recommendations;
and education planning with funding recommendations.
Detailed investment advice and specific recommendations are provided as
part of a financial plan. Implementation of the recommendations is at the
discretion of the client. Typically the financial plan is presented to the client
within six months of the contract date, provided that all information needed to
prepare the financial plan has been promptly provided.
We gather required information through in-depth personal interviews.
Information gathered includes the client's current financial status, tax status,
future goals, returns objectives and attitudes towards risk. We carefully review
documents supplied by the client, including a questionnaire completed by the
client, and prepare a written report. Should the client choose to implement the
recommendations contained in the plan, we suggest the client work closely
with his/her attorney, accountant, insurance agent, and/or stockbroker.
Implementation of financial plan recommendations is entirely at the client's
discretion.
Portfolio Management
Our firm provides continuous advice to a client regarding the investment of
client funds based on the individual needs of the client. All aspects of the
client’s financial affairs are reviewed, including those of their children. During
our data-gathering process, we determine the client’s individual objectives,
time horizons, risk tolerance, and liquidity needs. As appropriate, we also
review and discuss a client's prior investment history, as well as family
composition and background. Realistic and measurable goals are set and
objectives to reach those goals are defined. As goals and objectives change
over time, suggestions are made and implemented on an ongoing basis.
We manage these advisory accounts on both a discretionary and non-
discretionary basis. Account supervision is guided by the client's stated
objectives (i.e., maximum capital appreciation, growth, income, or growth and
income), as well as tax considerations.
Clients may impose reasonable restrictions on investing in certain securities,
types of securities, or industry sectors.
Our investment recommendations are not limited to any specific product or
service offered by a broker-dealer or insurance company. Most clients choose
to have Double Bay Management & Planning manage their assets in order to
obtain ongoing in-depth advice and life planning.
The scope of work and fee for an Advisory Service Agreement is provided to
the client in writing prior to the start of the relationship. An Advisory Service
Agreement includes: cash flow management; insurance review; investment
management (including performance reporting); education planning;
retirement planning; estate planning, as well as the implementation of
recommendations within each area.
Assets are invested primarily in no-load or low-load mutual funds and
exchange-traded funds, usually through
discount brokers or fund companies.
Fund companies charge each fund shareholder an investment management
fee that is disclosed in the fund prospectus. Discount brokerages may charge
a transaction fee for the purchase of some funds.
Stocks and bonds may be purchased or sold through a brokerage account
when appropriate. The brokerage firm charges a fee for stock and bond
trades. Double Bay Management & Planning does not receive any
compensation, in any form, from fund companies.
Investments may also include: equities (stocks), warrants, corporate debt
securities, commercial paper, certificates of deposit, municipal securities,
investment company securities (variable life insurance, variable annuities,
and mutual funds shares), U. S. government securities, options contracts,
futures contracts, and interests in partnerships.
Initial public offerings (IPOs) are not available through Double Bay
Management & Planning.
Pension consulting services
We also provide several advisory services separately or in combination. While
the primary clients for these services will be pension, profit sharing and 401(k)
plans, we offer these services, where appropriate, to individuals and trusts,
estates and charitable organizations. Pension Consulting Services are
comprised of four distinct services. Clients may choose to use any or all of
these services.
Investment Policy Statement Preparation (hereinafter referred to as
''IPS''):
If an IPS is contracted for, we will meet with the client (in person or over the
telephone) to determine an appropriate investment strategy that reflects the
plan sponsor's stated investment objectives for management of the overall
plan. Our firm then prepares a written IPS detailing those needs and goals,
including an encompassing policy under which these goals are to be
achieved. The IPS also lists the criteria for selection of investment vehicles as
well as the procedures and timing interval for monitoring of investment
performance.
Selection of Investment Vehicles:
We assist plan sponsors in constructing appropriate asset allocation models.
We will then review various mutual funds (both index and managed) to
determine which investments are appropriate to implement the client's IPS, if
one is contracted for. The number of investments to be recommended will be
determined by the client.
Monitoring of Investment Performance:
We monitor client investments continually, based on the procedures and
timing intervals delineated in the Investment Policy Statement. Although our
firm is not involved in any way in the purchase or sale of these investments,
we supervise the client's portfolio and will make recommendations to the
client as market factors and the client's needs dictate.
Employee Communications:
For pension, profit sharing and 401(k) plan clients with individual plan
participants exercising control over assets in their own account (''self-directed
plans''), we also provide quarterly educational support and investment
workshops designed for the plan participants when the plan sponsor engages
our firm to provide these services. The nature of the topics to be covered will
be determined by us and the client. Double Bay Management & Planning may
provide individualized advice for plan participants.
Selection of other advisers
We also offer advisory management services to our clients through our
Selection and Monitoring of Third-Party Money Managers programs
(hereinafter, "Programs").
Our firm provides the client with an asset allocation strategy developed
through personal discussions in which goals and objectives based on the
client's particular circumstances are established.
Based on the client's individual circumstances and needs we will then perform
management searches of various unaffiliated registered investment advisers
to identify which registered investment adviser's portfolio management style is
appropriate for that client. Factors considered in making this determination
include account size, risk tolerance, the opinion of each client and the
investment philosophy of the selected registered investment adviser. Clients
should refer to the selected registered investment adviser's Firm Brochure or
other disclosure document for a full description of the services offered. We
are available to meet with clients on a regular basis, or as determined by the
client, to review the account.
Once we determine the most suitable investment adviser(s) for the client, we
provide the selected adviser(s) with the client's guidelines. The adviser(s)
then creates and manages the client's portfolio based on the client's individual
needs.
We monitor the performance of the selected registered investment adviser(s).
If we determine that a particular selected registered investment adviser(s) is
not providing sufficient management services to the client, or is not managing
the client's portfolio in a manner consistent with the client's guidelines, we
may suggest that the client contract with a different registered investment
adviser and/or program sponsor. Under this scenario, our firm assists the
client in selecting a new registered investment adviser and/or program.
However, any move to a new registered investment adviser and/or program is
solely at the discretion of the client.
Tailored Relationships
The goals and objectives for each client are documented in our client
relationship management system. Investment policy statements may be
created if the client wants one. Clients may impose restrictions on investing
in certain securities or types of securities.
Agreements may not be assigned without client consent.
Retainer Agreement
In some circumstances, a Retainer Agreement is executed in lieu of an
Advisory Service Agreement when it is more appropriate to work on a fixed-
fee basis. The annual fee for a Retainer Agreement will vary and is not
negotiable.
Investment Management Agreement
An Investment Management Agreement may be executed when financial
planning is not provided as part of the relationship. The annual fee for an
Investment Management Agreement will vary and is not negotiable.
Assets Under Management
As of December 31, 2023, Double Bay Management & Planning manages
approximately $106,155,745 in assets on a discretionary basis. Double Bay
Management & Planning has roughly $522,144,343 in retirement plan assets
under advisement.